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SENIOR ADMINISTRATIVE ASSISTANT

HOW ABOUT WORKING FOR SAFER EUROPE?

eu-LISA is a European agency responsible for the operational management of large-scale IT systems in the area of freedom, security and justice. The agency is located in Tallinn, Strasbourg and Brussels.

eu-LISA welcomes to join their Governance and Capabilities Unit in Tallinn, Estonia


SENIOR ADMINISTRATIVE ASSISTANT


The main role is to assist the Reporting Team of the agency in daily tasks.
 
YOUR TASKS ARE:
  • Assist the Reporting team of the agency in the daily tasks and specifically in collecting input from across the organisation in view of drafting reports and notes;
  • Coordinate the collection of input from units in other Departments (Operation and Security), as well as with external stakeholders;
  • Contribute to the drafting of Reports on the systems in operations (SIS, Eurodac and VIS) as requested by the respective regulations;
  • Collect and compile statistics, prepare graphs and visual elements to be included in reports and presentations;
  • Organise and participate in events and workshops; send invitation; take minutes;
  • Carry out any other task assigned by the Head of Sector or the Head of Unit.

REQUIREMENTS:

  • A level of education that corresponds to completed university studies of at least 3 years attested by a diploma.
  • Minimum 5 years of relevant professional experience after university graduation; from which minimum 3 years’ experience in administration or human resources or finance or communications or event management.
  • Experience in the field of administrative work, ability to work under pressure and respond to changes in a rapidly evolving work environment.
  • Experience in working in the EU environment.
  • Strong drafting skills, preferably in the ICT domain.
  • Excellent usage of Microsoft Office, in particular Excel.
  • Excellent oral and written communication skills in English.
  • Estonian language knowledge is considered an asset.
  • Previous experience in Justice and Home affairs domain and/or IT domain is considered an asset.

EU Citizenship required.

PERSONAL ATTRIBUTES:
  • Ability to exercise professional discretion in a highly confidential work environment.
  • Good communication and interpersonal skills.
  • Proven strong level of personal integrity.
  • Supportive and helpful personality, with co-operative and service-oriented attitude.
  • Ability to cooperate smoothly in a multicultural environment.

WE OFFER an opportunity to work in an international environment of important and prestigious organization!

Apply via CV-Online or cv.tammistepersonal.ee by the 12th of August 2021PS! Send your CV in Europass format! We guarantee the confidentiality of candidacy!

 




More information about the terms of recruitment is available by calling to Ingrid Valgma +372 5647 4777 or ingrid@tammistepersonal.ee




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