Tööpakkumised

SENIOR ADMINISTRATIVE ASSISTANT


HOW ABOUT WORKING FOR A SAFER EUROPE?

eu-LISA is a European Union agency responsible for the operational management of large-scale IT systems in the area of freedom, security and justice. The agency is located in Tallinn, Strasbourg and Brussels.

eu-LISA welcomes to join their Corporate Services Department in Tallinn, Estonia

SENIOR ADMINISTRATIVE ASSISTANT


The role of the Senior Administrative Assistant is to provide support to the Head of Corporate Services Department.

YOUR TASKS ARE:
  • Preparing documents such as reports, notes, letters, presentations and minutes of meetings, coordination and management of document flows;
  • To schedule and support the preparation of meetings, logistic support during the meeting, coordination of appointments of other participants, maintain up-to-date agenda of the Head of CSD;
  • Keeping the agenda, organising and coordinating appointments, and meetings for the units and departments;
  • Coordinate the flow of work in liaison with other staff members, Units and Departments involved, as well as with external parties. Coordinating the inflow and outflow of documents required Head of RAD approval or endorsement;
  • Participating in planning and organisational work. In conjunction with Travel Assistant in Corporate Support Sector, providing support to Head of CSD business trips (i.e. drafting and processing mission orders and claims for costs reimbursements, coordination of tickets and hotel booking);
  • Providing input to financial and other organisation and participation in events and workshops;
  • Supporting in the definition of strategies and policies and implementation thereof;
  • To maintain the filing document system of CSD.

REQUIREMENTS:
  • A level of education that corresponds to completed university studies of at least 3 years attested by a diploma.
  • Minimum 5 years of relevant professional experience after graduation; from which minimum 3 years experience in administration or human resources or finance or communications or event management or facilitator.
  • Experience working with the EU institutions and/or EU environment is considered an asset.
  • Experience in the field of administrative work, ability to work under pressure and respond to changes in a rapidly evolving work environment.
  • Excellent oral and written communication skills in English.
  • Estonian and/or French language knowledge is considered an asset.

PERSONAL ATTRIBUTES:
  • Ability to exercise professional discretion in a highly confidential work environment.
  • Good communication and interpersonal skills.
  • Proven strong level of personal integrity.
  • Supportive and helpful personality, with a cooperative and service-oriented attitude.
  • Ability to cooperate smoothly in a multicultural environment.

WE OFFER an opportunity to work in an international environment of an important and prestigious organisation!
 

Apply via CV-Online or cv.tammistepersonal.ee, by the 22nd of May 2022PS! Send your CV in Europass format! We guarantee the confidentiality of candidacy!

 

More information about the terms of recruitment is available by calling to Monika Lehtmets +372 5450 1131 or monika@tammistepersonal.ee